Privacy & Cookie Policy

The International Union Against Tuberculosis and Lung Disease (The Union) is the conference secretariat for the World Conference on Tobacco or Health, and as such is the legal entity responsible for ensuring your privacy and data is securely handled.

This page gives you a summary of your rights, but for full details read The Union’s Privacy Policy. By using this website, you consent to The Union processing your personal data. You can change your mind and exercise your rights at any time by contacting us at privacy@theunion.org.

What personal data do we collect?

We collect personal data from you in a variety of ways, detailed here.

Data you choose to share with us

• Personal details: Name, mailing address, email address, telephone number, date of birth, and gender.
• Professional information: Organisation/employer/educational institution, curriculum vitae (resumé), qualifications, references.
• Your preferences, interests and location: We may keep a record of what you have told us about how you like to be contacted and what you would like to receive. Sometimes we collect information about topics that interest you (e.g. tuberculosis or tobacco control), and your location, so we can contact you about topics that are relevant to you.
• Your affiliations: We may also collect and record (process) any other relevant information you share with us about yourself, including your affiliations with related organisations or your employer.
• Payment information: We may collect your bank account details and other payment information when you pay for a service.

Data we collect automatically

When you use our websites, we collect your personal data using “cookies”.  You can find more details in our Cookie Policy below.

How do we use your personal data?

We use the personal data we collect for a number of purposes, including but not limited to:

• deliver and give information on the products and services you have requested to receive;
• make and manage payments;
• manage our relationship and communicate with you;
• respond to requests, complaints or queries;
• conduct surveys, analysis and market research;
• send you correspondence and communicate with you;
• communicate with regulators, legislators and partners;
• administer our websites and to troubleshoot and run data analysis;
• generate reports on our work, services and events;
• monitor website use for visitor location, website traffic and personal data;
• meet our legal obligations, for instance to perform contracts between you and us, or our obligations to regulators, government and/or law enforcement bodies;
• establish, defend or enforce legal claims.

We may use your personal data to send you information about our work. You can change your marketing preferences at any time by clicking on the “unsubscribe” link in the footer of our emails.

What is our legal basis for processing your personal data?

• To provide you with a service that you have requested.
• To fulfil the obligations of a contract with you.
• To comply with a legal obligation.
• Where there is a legitimate reason to contact you, whilst ensuring this is not likely to be too intrusive.

Whom do we share your personal data with?

We may share (transfer) your personal data internally between our offices and departments and with organisations, subcontractors and partners located both in and outside the EU.

We work to ensure that these recipients follow this policy and provide protection, confidentiality and security for your personal data.

We may share your personal data with third parties who provide services to us or who act on our behalf. This includes subcontractors and partners for the events, conferences, training courses, IT and other suppliers, research agencies, payment processors, social security services, financial institutions, shipping companies and donation services.

We do not authorise these companies to use or disclose your personal data except for the purpose of providing the service we request of them, unless such disclosure is imposed by law or to fulfil our contractual commitments.

If we share your personal data with a subcontractor, partner or third party that is based outside of the EU, we ensure they process your data in a secure way, following the same practices as organisations based within the EU. More information can be found on the official website of the European Commission.

Cookie policy

We use cookies to record information when you use our websites, including about the browser you are using, your IP address, the length of your visits to the websites, the pages you have viewed, the date and time of your visit.

What is a cookie?

Cookies are small text files which are downloaded to and stored on your device when you visit a website. They are widely used by website owners and let websites recognise your device, so that the sites can work more effectively. They also gather information about how you use the site. On its own, a cookie cannot be used to identify you.

What cookies do we use and why?

We use cookies to distinguish you from other users of our websites. This helps us to provide you with a good experience when you come to our websites and allows us to improve the user experience on our websites.

This site may use the following types of cookies:

• Session cookies: these cookies attach to your browser when you visit a website, but they are deleted when you leave the site.  A session cookie does not collect any information from your computer.
• Permanent cookies: these remain on your computer even when you have closed the browser. They remember your login details and password so you do not have to type them in every time you use one of our websites.
• Analytical cookies: these cookies allow us to measure and track the visitors to our websites, to see how people use our websites. This helps us to improve our websites and make sure people can finding the information they are looking for. We also track which websites people arrive from, so that we can understand how people find our websites.
• Third party cookies: We use some third party services or software on our website. If you go to a page on our website that contains this embedded content you may be sent cookies from these websites, for example YouTube videos, Google, Addthis.com, Facebook and Twitter. We do not control the setting of these cookies. You should check the third party website for more information about their cookies and how to manage them.

Controlling the use of cookies

Most internet browsers automatically accept cookies unless you change your browser settings. If you wish to restrict, block or delete the cookies which are set by any websites, you can generally do this through your browser settings. These settings are usually found in the ‘options’ or ‘preferences’ menu of your internet browser. You can find help for specific browsers here: Internet Explorer; Safari; Chrome; Firefox; Opera.

Unless you have adjusted your internet browser settings to block cookies, our site will set cookies.

Please note however that if you set your internet browser preferences to block all cookies, some features on Union websites may not work properly.

If you accept cookies on this website, we will retain them while you are using the website, or for the legally allowed time and provided that retaining these cookies is strictly necessary.

In any case, this website does not save sensitive personal data in the cookies it uses, or information that allows you to be directly identified such as your address, your password, your credit or debit card data, etc.

How may I contact The Union about its privacy policy?

For general enquiries on your personal data rights, you can contact us by email privacy@theunion.org or by post: The International Union Against Tuberculosis and Lung Disease, (The Union), I.T. Department, 68 boulevard Saint-Michel 75006, Paris, France